Minutes of open meeting held February 22, 2009 at the Plaza Restaurant in Willcox, AZ.
The meeting was called to order by Chairman, Alex Alongi.
Members present:
Alex Alongi, Chairman
Mike Duncan, Vice Chairman
Sandi Puchkors, Secretary
Nita Imel, Information Officer
Mike Puchkors, Director-at-large
Carol Dunagan
Ken Dunagan
Kent Hardy
Henry Imel
Sandi Puchkors read the minutes of the meeting held October 2, 2008. Motion to accept the minutes as read was made by Carol Dunagan and seconded by Mike Duncan. The motion carried and the minutes were approved as read.
Alex called for reports from officers.
Nita Imel, Information Officer, reported she had received an updated list of members from Secretary, Sandi Puchkors.
There were no other reports given at this time.
Sandi Puchkors resigned as Secretary effective with this meeting due to time conflicts. Her resignation was accepted. Carol Dunagan offered to take the position of secretary. Alex suggested we accept her offer if there were no objections. No objections were raised and it was agreed Carol would fill the position.
Treasury Report
Alex (Temporary Treasurer) reported that the association has cash on hand of $3,370.01. Money raised during the Rex Allen Days events, which included gate fees as well as sponsorship, were $10,904.91. Expenses totaled $7,532.90. Carol Dunagan made the motion to accept the report. Motion was seconded by Sandi Puchkors. Motion carried and the report was accepted.
OLD BUSINESS
Carol Dunagan suggested we continue the practice of the previous club by donating $500 to the hospice and setting up a $500 scholarship. Mike Duncan made a motion to accept this suggestion. Kent Hardy seconded. The motion carried.
Alex has spoken with his CPA. Forms for setting up a corporation can be done on-line. The association’s non-profit status has not yet been completed. Carol Dunagan said she has the original package. It is estimated it will cost about $300 to complete all the necessary steps.
NEW BUSINESS
Mike Puchkors asked about “Thank you” letters for the Rex Allen Days sponsors. Carol Dunagan said she has list of the sponsors and send out letters along with certificates of appreciation. Nita Imel moved we accept Carol’s offer. Second by Mike Puchkors. Motion carried.
Alex said he had had some complaints from club members having to pay the gate fees. Carol Dunagan said the club can’t afford not to charge gate fees, even to members. A discussion was held and most members present voiced the opinion that this is a common practice.
A discussion followed regarding increasing the membership fee.
Nita suggested putting together a budget to present to the membership at the next meeting. She moved that any discussion on increasing fees be tabled until a later time. Mike Duncan seconded the motion. Motion carried. Alex made the recommendation that a committee be formed to prepare a budget.
Budget Committee members are:
Alex Alongi
Carol Dunagan
Mike Duncan
Carol Dunagan and Mike Duncan said the association should have meetings on a quarterly basis.
At this time Alex asked for that a date be set for the next meeting.
It was agreed that Saturday, May 2, 2009 would be the best time.
Nita thanked Power of the Pioneers for the chart they made up for loading the sled with weights based on vehicle type, size & weight and track lenght.
Nita made a motion to adjourn.
Before the motion was seconded Mike Puchkors also submitted his resignation as Director at Large. His resignation was accepted.
Ken Dunagan seconded the motion to adjourn. Meeting was adjourned.
Submitted by:
Sandi Puchkors
Secretary |
